Questions from Departments

1. When are contracts due at DAGS to encumber the funds at the end of the fiscal year?

 

2. When are purchase orders due at DAGS to encumber the funds at the end of the fiscal year?

 

3. When is the request for the fiscal year blanket encumbrance due at DAGS?

 

4. When are the treasury deposit receipts and journal vouchers due at DAGS to post as of the end of the fiscal year?

 

5. How long are purchase order encumbrances valid?

 

6. Is there a monthly due date for the posting of treasury deposit receipts during the fiscal year?

 

7. Is there a monthly due date for the posting of journal vouchers during the fiscal year?

 

8. How long does it take to process a journal voucher and how can I check on its status?

 

9. How can I obtain a copy of a journal voucher?

 

10. The "Inconsistent Data" error message appears when reducing a purchase order encumbrance. What can be done to avoid the error message?

 

11. Has the check been issued yet?

 

12. When can I "red tag" a summary warrant voucher?

 

13. How do we inquire if a check is still outstanding since the vendor contacted us that they have not received payment?

 

14. Why can't we process a contract payment to a vendor who has a name change?